Riyadh Air prioritizes your privacy. This Privacy Notice informs you about how Aviation Services Company doing business as Riyadh Air and its subsidiaries, affiliates and related entities (collectively, “Riyadh Air”, “we”, or “us”) collect and process the personal data throughout our recruitment process. This Privacy Notice applies to job applicants only. We will only process your personal data in accordance with this Privacy Notice unless otherwise required by applicable law.

Personal information we collect and use

For the purposes of this Privacy Notice, personal data means any information about an identifiable individual collected in connection with Riyadh Air’s recruitment process.

We may collect personal data directly from you, as a job applicant, or may receive personal data from third parties (for example, in connection with a background or reference check). If the data we collect are not listed in this privacy notice, we will provide you with appropriate notice of which data will be collected and how they will be used. We may process your personal data without your knowledge or consent only where required by applicable law or regulation.

Riyadh Air may collect, store and process the following categories of personal data in connection with our recruiting activities:

• ●    Personal details, contact details and identifiers (such as name, pronoun,   address, telephone number, personal email address, and all other types of identifiers and contact details)
• ●    Gender
• ●    Date of birth and age
• ●    Education information
• ●    Professional or employment-related information, including work history and information contained in a resume, CV, cover letter or job application
• ●    Details regarding the type of employment sought, desired salary, willingness to relocate, job preferences and other information related to compensation and benefits
• ●    Financial information for payroll and employment benefits purposes
• ●    Reference information and information received from background checks, including information provided by third parties
• ●    Information related to previous applications to Riyadh Air or previous employment history with Riyadh Air
• ●    Images, video recording, and audio
• ●    Social media handle or other online identifiers
• ●    Marital status
• ●    Family dependents (number of dependents and dependent age)

Sensitive categories of personal data may be collected throughout the recruitment process, such as:

• ●    Health or medical conditions
• ●    Information on criminal convictions and offences

How we use this personal data

We only process your personal data where applicable law permits or requires it in connection with carrying out our recruitment process, to take steps necessary to enter into an employment contract with you, where the processing is necessary to comply with a legal obligation that applies to us, for our legitimate interests or the legitimate interests of third parties or with your consent if applicable law requires consent. We may process your personal data for the following legitimate business purposes:

• ●    Identify and assess your suitability for employment for the role for which you are applying, as well as future roles that may become available (if opted-in).
• ●    Verifying your information and carrying out employment, background, and reference checks, where applicable, subject to your consent where required by applicable law.
• ●     Manage your application.
• ●     Facilitate communication with you.
• ●     Perform administrative functions (e.g., reimburse you for interview-related expenses).
• ●     In some cases, record your online interview for review by additional recruiters and hiring managers.
• ●     Comply with our legal, regulatory, or other corporate governance requirements.
• ●     Analyze and improve our recruitment process.

In addition to using your personal data for the position for which you have applied, we may retain and use your personal data for analytical and marketing purposes. Where required by applicable law, we will seek your consent prior to sending you communications for marketing purposes.

Under some circumstances we may anonymize your personal data so that it can no longer be associated with you. We reserve the right to use such anonymous and de-identified data for any legitimate business purpose without further notice to you or your consent.

How long your personal data will be retained

We will retain your personal data only for as long as is necessary. We maintain specific records management and retention policies and procedures, so that personal data are deleted after a reasonable time according to the following retention criteria:

• ●     We retain your data as long as we have an ongoing relationship with you (in particular, if you have an account with us) or to fulfill the purposes we collected it for.
• ●     We retain your data as required to satisfy any legal, accounting or reporting requirements, or as necessary to resolve disputes.
• ●     We retain your data for as long as needed in order to comply with our global legal and contractual obligations.

If you are offered and accept employment with Riyadh Air, the personal data we collected during the recruitment process will become part of your employment record.

Sharing your personal information with others and internationally

Riyadh Air may disclose your personal data, as needed for the aforementioned purposes, to other parties providing data processing, candidate sourcing and screening, background verification services, as well as to applicable regulatory authorities or other parties as required by law or regulatory obligations applicable to Riyadh Air or you.

Where your personal data is transferred, and we are using a service provider in a third country, we will implement safeguards so that your personal data continues to be protected to the extent detailed in this Privacy Notice and in compliance with applicable law and regulation, including the EU General Data Protection Regulation (GDPR) and the Kingdom of Saudi Arabia Personal Data Protection Law (PDPL).

Where permitted by applicable law, we may transfer the personal data we collect about you to other jurisdictions that may not be deemed to provide the same level of data protection as your home country for the purposes set out in this Privacy Notice. We will implement appropriate measures required by applicable law to ensure the secure transfer of your personal data to other jurisdictions.

How we protect and store your personal data

We maintain organizational, administrative, and technical security arrangements for all the personal data we hold. We have policies, procedures and appropriate controls in place to maintain these arrangements taking into account the risks associated with the categories of personal data and processing activities we undertake.

Your rights in relation to the personal data processed by Riyadh Air

You are entitled (in the circumstances and under the conditions, and subject to the exceptions, set out in applicable law) to:

• ● Request access to the personal data we process about you: this right entitles you to know whether we hold personal data about you and, if we do, to obtain information on and a copy of that personal data.
• ● Request a rectification of your personal data: this right entitles you to have your personal data be corrected if it is inaccurate or incomplete.
• ● Object to the processing of your personal data: this right entitles you to request that Riyadh Air no longer processes your personal data.
• ● Request the erasure of your personal data: this right entitles you to request the erasure of your personal data, including where such personal data would no longer be necessary to achieve the purposes.
• ● Request the restriction of the processing of your personal data: this right entitles you to request that Riyadh Air only processes your personal data in limited circumstances, including with your consent.
• ● Request portability of your personal data: this right entitles you to receive a copy (in a structured, commonly used, and machine-readable format) of personal data that you have provided to Riyadh Air, or request Riyadh Air to transmit such personal data to another data controller.

Changes to this Privacy Notice

We reserve the right to update this Privacy Notice at any time, and we will provide you with the new Privacy Notice when we make any updates to the email address that you provide to us. If we would like to use your previously collected personal data for different purposes than those we notified you about at the time of collection, we will provide you with notice and, where required by law, seek your consent, before using your personal data for a new or unrelated purpose.

How to contact us

If you have any questions, comments or concerns regarding this Privacy Notice or the processing of your personal data, or if you want to make a request regarding any of your data subject rights or any other request, please contact us via the below email address:

[email protected]

Legal

Without prejudice to your rights under applicable laws, this Privacy Notice is not a contract and does not create any legal rights or obligations.